Knowledge Base

Report and Chart Types | BASICS

Reports and charts are effective tools to display and view your data in Quick Base and provide valuable insight you need to improve processes, be more efficient, and plan next steps.

The main challenge with using charts is selecting the correct type from the wide variety available in Quick Base. It can be difficult to understand the strengths and weaknesses that come with each chart and report type. Many people will either decide off the cuff which looks the nicest or stay in their comfort zone by overloading their dashboard with table, pie or vertical bar charts. It is important for users to use the most effective chart to display their data results.

This article will go over basic report and chart types and when to successfully implement them into Quick Base. Let’s get started!


Reports and charts let you:

✓ Be more specific with which records you want to view.

✓ Place and order your records exactly as you want.

✓ Be creative in designing the layout and set colors to highlight your purpose.

✓ Allow users the opportunity to choose which data they want to see.

In this article, we will cover the following reports and charts available in Quick Base and when to use them. The reports and charts we will be discussing are:

✓ Table Reports

✓ Kanban Reports

✓ Summary Reports

✓ Grid Edit Reports

✓ Map

✓ Calendar

✓ Timeline

✓ Chart (such as pie, bar, horizontal bar, line, and area charts)


REPORTS:

Tables

A table report is a list of records that consist of rows (each row is one record) and columns (fields). This is the most commonly used report in Quick Base and is great to list records and manage/sort data that best suites your needs.

EDITORS NOTE: While table reports can calculate totals and averages for you, these values themselves do not actually exist in a field within Quick Base.

To learn how to create a table report, see: Creating table reports.

Kanban

A kanban report helps you manage large teams or projects across multiple stages and resources. It gives you the ability to instantly view, share, update and act on work in progress tasks. They make it easier than ever to keep your teams focused and productive. You can display work items as cards organized in columns, and instantly update progress by dragging cards. Calculated fields, color and filtering dynamically update in real time as well.

To learn how to create a kanban report, see: Kanban Reports | BEGINNER

SUMMARY

Summary reports allow you to group and total records to help make sense of the data from a large number of records in a table. You can sort and group summary reports to specify which records should appear first, how all records should be ordered, and whether similar records should be grouped together.

To learn how to create a summary report, see: Creating a Summary Report | BEGINNER

GRID EDIT

Grid edit reports are derived from table reports, but give you the style similar to an excel spreadsheet where you can make changes at will. Grid edit reports are helpful to users in your app to enter data more efficiently.

Here are some features of grid edit reports:

✓ The ability to delete multiple records at a time

✓ Add multiple records at a time

✓ Directly modify records records at a time

✓ Fill down records

✓ Copy and paste between cells

To learn how to create grid edit reports, see: Grid edit

MAP

Map reports can be created using tables that include at least one address field. In Quick Base, there are some features that can make map reports unique. For example, when viewing a map report, hovering or clicking on a pin shows a pop-up dialog with basic information about that specific record. You can click edit to update a record’s information or view to review the records information. Pressing the get directions button will provide standard map directions in a separate tab.

To learn how to create map reports, see: Creating map reports

CALENDAR

Simply put, calendar reports let you view and manage all your events for a given day, week, or month in one place.

Here are some features you can take advantage of in Quick Base for calendar reports:

✓ Manage and switch between daily, weekly, and monthly views via tabs.

✓ Directly manage events in the calendar view.

✓ Ability to color-code events so you can tell at a quick glance what type of events or tasks are approaching. To learn more about color-coding in reports, see here: Color-Coding Rows in Reports | BEGINNER

✓ Ability to email calendar reports. This will send a report of the events that are visible to the sender.

To learn how to create calendar reports, see: Creating Calendar Reports

TIMELINE

A timeline report is a graphic representation of records in relation to time. Each bar on a timeline represents the duration of an event based on the start/end times set. Quick Base allows you to gather records into groups. Please view an example of a timeline report below.

To learn on how to create a timeline report, see: Create a Timeline


CHARTS:

PIE

If you want to show percentages be a certain category or any other type of proportional data, using a pie chart is a great way to illustrate this. For example, what department in a grocery store has the highest monthly sales?

Below you will find an example of what this might look like using a pie chart:

To learn how to create a pie chart, see: Getting Data into a Pie Chart

BAR

Bar charts are a great way to compare values. Which quarter was the best for business last year? Compare them all with a bar chart. Additionally, with bar charts, you can break down the bar chart data even further by using a series. For example, if you owned a grocery store, in addition to comparing store sales for each month or quarter, you can include details like sales by department within each month.

You can also add a goal line to a bar chart to measure performance against, for example, sales of $5,000,000 per month.

To learn how to create a bar chart, see: Get Data into Bar, Line and Area Charts

HORIZONTAL BAR

Horizontal bar charts are similar in format and purpose as a bar chart, but turned on its side. It comes down to preference on how you would like to display your data between a bar or horizontal chart.

To learn how to create a horizontal bar chart, see: Get Data into Bar, Line and Area Charts

STACKED BAR

Stacked bar charts are designed to help you simultaneously compare totals and notice sharp changes at the item level that are likely to have the most influence on movements in category totals.

For example, the image below shows monthly sales for the grocery store, just like the bar chart in above. The stacked bar chart below breaks each bar down into percentages by department, just like a pie chart would. The percentages stack up to form the total bar.

Remember that the main purpose of a stacked bar chart is to enable a better understanding of the big picture, without much focus on details such as light changes.

To learn how to create a stacked bar chart, see: Get Data into Bar, Line and Area Charts

HORIZONTAL STACKED BAR

Similar to horizontal bar chart, pictured in an earlier example, horizontal stacked bar takes in the same data as a stacked bar, but flips the format on its side.

To learn how to create a horizontal stacked bar chart, see: Get Data into Bar, Line and Area Charts

LINE

The line chart are often used to visualize data changes over time by a series of data points connected with a straight line. Have sales of various products been increasing or declining? The example below tracks a variety of grocery products over the period of a few months. In Quick Base, you have the ability to click each square to see the records that comprise that figure.

EDITORS NOTE: When using a line chart in Quick Base, there might be times where data is missing. When Quick Base encounters such an instance, you will see a dotted line. Quick Base treats it as a zero, but lets you know that it has no actual value for that x-axis point with a dotted line.

To learn how to create a line chart, see: Get Data into Bar, Line and Area Charts

Line and Bar

A line and bar chart sounds exactly what the chart type is – a combination of features of both a bar and a line chart in one visual representation.

Here are some examples you might use a line and bar chart to:

✓ See how projects stack up against an average.

✓ Provide a quick view of profitability across an organization.

✓ Visualize seasonality in your data

✓ Identify high or poor functioning areas within your organization.

To learn how to create a line and bar chart, see: Creating a Line and Bar Chart

AREA

Think of an area chart as a combination of a line chart (track time component) and the proportion measurements of a pie chart. Area charts are a good choice to use when you want to show a trend over time, but aren’t as concerned with showing exact values.

For example, should the grocery store continue to carry more variety of meat and seafood options, what percentage of sales do meat and seafood represent and how have they performed over time.

An area chart, such as the one above, can help you see the numbers clearly.

To learn how to create an area chart, see: Get Data into Bar, Line and Area Charts

SCATTER CHART

Scatter charts (scatter plots) are used when you want to show the correlations and relationships within your data without the regard of time. This is a very powerful type of chart and good when you are trying to show the relationship between variables (x and y axis), for example, a person’s weight and height. A good example of this can be seen below.

The data type in this chart is generally statistical or scientific, and can suggest various kinds of correlation between the variables. Remember, correlations have two properties, direction and strength. The direction is determined by whether the correlation is positive or negative and the numeric value is determined by the strength of a correlation.

To learn how to create an area chart, see: Creating a Scatter Chart

BUBBLE CHART

Similar to a scatter chart, bubble charts communicates two dimensions of data: one, a numerical value visualized in the scale of its circular bubbles, and second in what each bubble represents. Simply put, larger bubbles equal larger values. Some good examples when to use a bubble chart are:

✓ Prospective sales opportunities per week by dollar value, probability to close, and stage in sales cycle.

✓ Percentage of personal social networks and age range for those individuals.

✓ Compare median household income, life expectancy, and total population.

To learn how to create a bubble chart, see: Creating a Bubble Chart

GAUGE CHART

Use a gauge chart to measure progress against a goal that you set, like the total annual sales.

The gauge displays in a single color, but based on how you setup the chart, you can have certain milestones within your goal be represented by a particular color to help visually determine where you are currently at with your overall goal.

To learn how create a gauge chart, see: Creating a Gauge Chart

FUNNEL CHART

A funnel chart is traditionally used to display progress through any process, for example, represent stages in a sales process or show the amount of potential revenue for each stage.

To learn how to create a funnel chart, see: Creating a Funnel Chart

WATERFALL CHART

A waterfall chart can be useful to illustrate a series of column graphs that show positive and negative values over time. The example below shows a starting amount, gains, and losses resulting in a closing balance:


To find out more on how to leverage additional Quick Base functions and features, take a look at the rest of our Knowledge Center: Knowledge Center.



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