Today, software-as-a-service applications continue to rise in popularity. SaaS is an alternative to a traditional model when software is installed in the business environment and the users had to build a server, install the software and configure it.
The major benefit of SaaS is that businesses don’t have to buy hardware or software, install it and, then, maintain or update it because a software application is hosted in the cloud and users can access it from any device connected to the internet and having a web browser. Although there are some challenges, if done right, SaaS integrations can help you cope with tasks related to planning, sales, accounting, invoicing, pricing, and quoting.
The key advantages of SaaS for businesses of all sizes include:
- Cloud-based applications usually don’t require any setup and infrastructure costs and you pay for features that you need.
- SAAS offerings can be easily customized to fit the unique needs of every company.
- SAAS applications are easy to use because they are based on the best practices.
- You can work with your data using any device that has access to the internet.
- SAAS providers take complete responsibility for upgrading the software.
- SAAS systems are scalable and can be integrated with other similar systems.
You may be using some systems like Shopify and QuickBooks but are not sure if it is worth investing in multichannel integrations which are considered to be complicated, expensive, and time-consuming? We recommend that you should do it because integrations can help you automate your business process and gain a competitive edge. And you don’t need hundreds of thousands of dollars to implement a multichannel strategy. You just need the willingness to invest in the right technology and choose the right partner who will help you with implementing software integration.
In this article, we are going to discuss the most popular software integration of different SaaS systems with QuickBooks Online, accounting software targeted mainly towards small and medium-sized businesses. This accounting system is an undisputed leader on the US accounting software market because it is easy to use and includes all the features that most businesses need. The QuickBooks solutions can be used to manage sales and inventory, monitor expenses, and to create invoices and reports from a single dashboard.
Advantages of Accounting Software Integration for E-commerce Businesses
Any business that wants to stay competitive in today’s e-commerce market needs to be quick, responsive, and very accurate when it processes customers’ transactions. And this can be very difficult if your online store or a marketplace is not integrated with your accounting system. When you manage 2 different systems (e-commerce platform and QuickBooks) in isolation from each other, you need to keep track of a lot of data and can easily make mistakes when entering it manually. Unfortunately, the consequences of those mistakes are real (poor product information, overselling) and can lead to the poor customer experience. As a result, your customers may leave and go somewhere else where their expectations will be met.
QuickBooks Online integrates with hundreds of third-party apps. By connecting QuickBooks to e-commerce, CRM, inventory management, and card processing software that you already use, you can automatically import, export, and sync data among 2 systems in real time. Integrations will allow you to automate your business processes, improve productivity, and save a lot of time so you will be able to focus on growing your business and brand.
Integrations can be complex and time-consuming so you’ll need to hire a company that provides quality software integration services but accounting integration will help you avoid many challenges that growing businesses typically face. And you will get a lot of benefits as well:
- Reduce operating costs
- Improve efficiency and productivity
- Deliver a high-quality customer experience
- Have vital information at your fingertips to make better business decisions
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Square QuickBooks Integration
Let’s start with Square QuickBooks integration. Square is one of the most famous apps for sales transactions used by small and medium-sized businesses to better serve their customers. When you sync QuickBooks Online with Square, all your Square sales and settlements will be imported to QuickBooks at the end of every day as invoices and payments. When your transactions sync with QuickBooks, you’ll be able to view details about
- Transactions – sales information, taxes, refunds, tips, and discounts
- Invoices – items sold, their quantities, taxes applied, and shipping costs
- Fees – bank deposit fees and Square processing fees
You can import data about Square transactions for up to 18 months. You will be able to do away with manual data entry and save a lot of time because all invoices that include the product details will be created automatically. Besides, using QuickBooks mobile app, business owners can manage their business on the go.
As you see, Square and QuickBooks are more powerful together but there are some limitations as well, for example:
- You can’t import your customer details such as their names and email IDs. You can view them as “Square Customer”.
- It’s not possible to see a summary of daily transactions and they come one by one.
- Square QuickBooks integration doesn’t provide support for multiple locations.
Salesforce QuickBooks Integration
Salesforce CRM system is a proven way to focus on things that really matter in business and drive results. But if you combine it with accounting software and take advantage of Salesforce QuickBooks integration, it will give you full visibility into your business. You will have a 360-degree view of how your company is running and where you can make improvements to make your business more profitable. QuickBooks accounting software can help you manage your money, produce different financial reports, and create receipts and invoices. The integration will automate inventory management, invoices, sales orders, payments, and other processes and will reduce duplicate data entry.
With Salesforce CRM and QuickBooks accounting software, you will be able to share your financial data with your company’s sales team. Your sales team will be able to track expenses, create customer reports, and get actionable insights that will allow them to forecast and improve the sales process. Field sales representatives will be able to access sales data and analyze it when they need it.
There are a lot of third-party apps that provide a way to integrate information between QuickBooks and Salesforce. When choosing an app for your company, you need to take into account the app’s features and capabilities and your specific business processes. By choosing the right solution, you can save money in the long run. Quandary experts can help in choosing an application that will work best for your business or custom-develop one. We can also help you with app installation that takes often takes way more time to complete than you would expect.
Shopify QuickBooks Integration
Your Shopify business is growing and you can’t keep up with bookkeeping? It’s time to integrate your Shopify account with QuickBooks. Shopify QuickBooks integration will keep your e-commerce store’s orders and accounting in sync and you’ll spend less time on manual data entry. When integrating Shopify and QuickBooks, e-commerce businesses can benefit from synchronizing their sales, product, and customer data, keeping their accounting accurate and up to date, and obtaining a true view of their business. You can export data from your Shopify account as often as you want.
If you run a store on Shopify, QuickBooks integration can help you file the data about your products, taxes, and customers incorrect accounts and ledgers and save you hours of work every week. You will be able to take advantage of the accounting functionality and track top performing products or create reports to analyze data about customer trends.
Here is what you will be able to do when integrating your Shopify account and QuickBooks:
- Sync inventory quantities in real time and avoid overselling
- Accelerate order fulfillment by moving them to QuickBooks
- Ensure timely shipping
- Automate returns
- Have consistent product listings by syncing product data
- Integrate drop shipping
WooCommerce QuickBooks Integration
Today, the WooCommerce-based stores can be easily integrated with accounting software and QuickBooks is one of the options. There are a lot of add-ons for WooCommerce QuickBooks integration which varies in complexity and scope and the best of them can provide you with a wealth of features. Each of them is designed for different business models and needs. Before you make a final decision on your preferable integration option, it’s better to consult Quandary experts who can give you valuable advice and help you with integration implementation. You may also hire developers and build your own integration app.
All integration apps connect and automate data transfer between WooCommerce and QuickBooks in real time and eliminate the need for manual data entry. You can choose either one-way transfer or two-way sync integrations. When choosing a plugin, you should first identify your company’s data integration needs.
The basic functions of popular services and plugins are sync prices, import/export items from QuickBooks, send customers and orders to QuickBooks, email and chat support. Additional functions include global tax, multiple payment methods, shipping and fulfillment, inventory management, two-way sync.
Quickbooks Amazon Integration
No matter whether you are an experienced Amazon seller or a new business on Amazon marketplace, you can’t do without good accounting software and QuickBooks is one of the best solutions because it works for any size of business on Amazon. This accounting software is used by thousands of Amazon sellers. There are third-party apps you can use to integrate these two systems. With QuickBooks Amazon integration, you will be able to track expenses related to your business, inventory, income and cash flow as well as Amazon selling fees.
QuickBooks integration solutions simplify Amazon accounting by recording fees and sales transactions, allows you to manage your money and inventory by syncing your inventory in real time with every transaction on Amazon.
The software allows to import and automatically reconcile all transactions on Amazon such as reimbursements, fees, refunds, orders etc. It can save a lot of time by eliminating manual data entry. There are some financial reporting features as well so you can view summarized sales and refunds syncing in a daily format.
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Quickbooks Magento Integration
Magento is a robust e-commerce platform but it has no accounting functionality so you need to use QuickBooks. Don’t you think it would be great if you could view accounting data for all your customers and products in your Magento dashboard? Then QuickBooks Magento integration is a great solution for you. It ensures synchronization and allows automatically exchange data between 2 systems so businesses can avoid doing duplicate entries for all their Magento orders in QuickBooks system. It can help you have control of all your data and streamline your business processes. With QuickBooks integration, you will be able to ensure complete and accurate accounting and better manage your online store.
There are many third-party solutions that allow you to sync Magento products, customers, sales orders, invoices, shipping fees, and inventory with QuickBooks. Using such integrations, Magento store owners can easily automate repetitive tasks and focus on tasks that are more important for the success of their business – creating an effective marketing strategy, driving leads, increasing conversions, and improving customer relationships.
These days, many businesses are moving to cloud-based applications. There are a lot of ready-made apps, plugins, and add-ons that promise seamless integrations of different SaaS systems but they offer general solutions and every business is unique. Chances are that these solutions will not fit your specific business needs and the software might fail to work properly. That’s why we recommend an individual approach to SaaS integration.
Quandary team has extensive experience in implementing different software integrations for businesses of all sizes. Our experts have unique technical expertise in making software work for business and in delivering successful integrations. Thinking about integrating QuickBooks with an e-commerce platform or a CRM? We can help you choose the right solution or build your own integration. Contact us to learn how we can help you ensure the timely sharing of data between different systems to keep them in sync.